Vacancies

Apprentice Receptionist / Administrative support – Ilkley Office

We have an exciting opportunity for a friendly, approachable and enthusiastic young person to join a well-respected and thriving law firm. Your apprenticeship with us is just the first step of your journey with us.

Purpose of your role

To provide front of house support to the business by being the main point of contact for all visitors and callers to the Ilkley office, making sure they receive a 5-star service. We are committed to delivering the very best service to our clients, and your role on reception is key to achieving this.  You will be given training and support to achieve this by a very experienced and committed team at the Ilkley office. You will also be given the opportunity to learn administrative duties which will help provide support to the fee earners and also, very importantly, give you the opportunity to showcase what you can do and where your skills lie.

What you will be doing:

  • Process all incoming telephone calls, including logging of calls and the conveying of messages accurately
  • Deal with and make welcome all visitors to the reception area
  • Distribute incoming mail
  • Organise and maintain storage of archive files
  • Organise and maintain the Wills and Deeds storage facility
  • Process ID documentation provided by clients
  • Undertake photocopying duties and administer the fax machine
  • Arrange appointments including swearing oaths 
  • Keep reception area tidy and well stocked
  • Prepare post for dispatch
  • Maintain franking machine.
  • Monitor and order, when needed, stationery and house-keeping products.
  • Organise newspapers, milk and water deliveries
  • Prepare refreshments as and when needed
  • Take responsibility for the First Aid box and fire drills/alarm testing
  • Send daily attendance register to the Operations Manager daily
  • Do the banking and send details to the cash office
  • Take card payments both in person and on the telephone
  • Print cheques when required, arrange signatures and distribute
  • Oversee petty cash, including Excel spreadsheets and complete paperwork 
  • Witness documents and Wills when requested
  • Maintain grumble log

What skills you need:

  • Able to work independently
  • Dependability
  • Great communicator
  • Organised
  • Team player
  • Stay calm under pressure
  • Computer literate – Word and Excel
  • Good time management

Personal Qualities:   

  • Friendly
  • Positive and can do
  • Being open to new people and ideas
  • Sociable
  • Caring
  • Patient
  • Calming

Qualifications required

All apprenticeships require at least 3 GCSE’s A* – D grade as standard and some inc Maths & English A* – C. 

Hours of work

Your working day will be 9am to 5.30pm with an hour for lunch and will be Monday to Friday

Starting rate of pay (hourly)

£4.00 per hour

Please send your applications to Helen Hardington at [email protected]. If you have any questions about the role, please contact Helen on 01756 700200.

Litigation Secretary Vacancy – Skipton office

Litigation Secretary Vacancy-Skipton office

We have an excellent opportunity for an experienced legal secretary to join a long- standing, well respected and progressive legal firm (one hundred years old this year). We are forward thinking, supportive and committed to making Walker Foster a great place to work.

The vacancy is full time and you will be based at our Skipton office. Your working day would be 9am to 5.30pm with an hour for lunch.

 

Role Summary

The candidate must have a minimum of 1 years’ Legal Secretarial experience. Ideally, candidates should have a good background of experience within a busy Litigation environment, however legal secretaries from other disciplines will be considered. Excellent copy, document production and digital audio typing skills at 65 wpm are essential with a good understanding of the need to prioritise when working with both clients and colleagues. Organisational skills are essential when working under pressure to meet deadlines.

Duties will include audio transcription, formatting/amending documents and preparing bundles, filing, photocopying, collating information from various websites, generating monthly bills, liaising with cashiers, diary management and telephone contact with clients.

You will need to be flexible when working for other fee earners within the Commercial and Corporate Team of which litigation is part of.

Document Production

Uses word processing and document management software to prepare and revise, format and finalise a wide variety of documents, including correspondence, file notes, forms, bundles and various agreements.

Key skills and experience

  • Experience of working as a Legal Secretary in a similar role within a solicitor’s practice.
  • Fast and accurate typing at least 65+ wpm.
  • Ability to format a variety of documentation
  • Ability to draft non- legal correspondence.
  • Ability to manage and organise large volumes of documents.
  • Confident in use of email and other systems in daily work.
  • Knowledge of Microsoft Word, Outlook, Excel and PowerPoint.
  • Knowledge of the proclaim case management system (not essential)
  • Knowledge of BigHand digital dictation.

 

Key areas

  • Providing excellent client service in line with our firm standards, procedures and guidelines.
  • Building effective relationships with clients both internally and externally
  • Ability to proofread, correctly format and question any inconsistencies in materials.
  • Excellent oral and written communication skills

To apply for this position, candidates will need to be of smart appearance, demonstrate adaptability/flexibility, and have a confident and helpful telephone manner with good communication and organisational skills. The successful candidate will be professional, hardworking and reliable, bringing a positive/can-do attitude. You will need to be able to work independently and as part of a busy team.

Salary and benefits

Salary is negotiable and dependant on experience.

We provide the following additional benefits for staff;

-Work based government pension

-NHS top-up scheme -after 12 months

-access to counselling services 24/7

-a present on your birthday

-reward and recognition scheme

-wellness events

-extra days off after every five years of service

Applications to [email protected] 01756 700200

Apprentice Receptionist / Administrative support – Barnoldswick Office

We have an exciting opportunity for a friendly, approachable and enthusiastic young person to join a well-respected and thriving law firm. Your apprenticeship with us is just the first step of your journey with us.

Purpose of your role

To provide front of house support to the business by being the main point of contact for all visitors and callers to the Barnoldswick office, making sure they receive a 5-star service. We are committed to delivering the very best service to our clients, and your role on reception is key to achieving this.  You will be given training and support to achieve this by a very experienced and committed team at the Ilkley office. You will also be given the opportunity to learn administrative duties which will help provide support to the fee earners and also, very importantly, give you the opportunity to showcase what you can do and where your skills lie.

What you will be doing:

  • Process all incoming telephone calls, including logging of calls and the conveying of messages accurately
  • Deal with and make welcome all visitors to the reception area
  • Distribute incoming mail
  • Organise and maintain storage of archive files
  • Organise and maintain the Wills and Deeds storage facility
  • Process ID documentation provided by clients
  • Undertake photocopying duties and administer the fax machine
  • Arrange appointments including swearing oaths
  • Keep reception area tidy and well stocked
  • Prepare post for dispatch
  • Maintain franking machine.
  • Monitor and order, when needed, stationery and house-keeping products.
  • Organise newspapers, milk and water deliveries
  • Prepare refreshments as and when needed
  • Take responsibility for the First Aid box and fire drills/alarm testing
  • Send daily attendance register to the Operations Manager daily
  • Do the banking and send details to the cash office
  • Take card payments both in person and on the telephone
  • Print cheques when required, arrange signatures and distribute
  • Oversee petty cash, including Excel spreadsheets and complete paperwork
  • Witness documents and Wills when requested
  • Maintain grumble log

What skills you need:

 

  • Able to work independently
  • Dependability
  • Great communicator
  • Organised
  • Team player
  • Stay calm under pressure
  • Computer literate – Word and Excel
  • Good time management

Personal Qualities:  

  • Friendly
  • Positive and can do
  • Being open to new people and ideas
  • Sociable
  • Caring
  • Patient
  • Calming

Qualifications required

All apprenticeships require at least 3 GCSE’s A* – D grade as standard and some inc Maths & English A* – C.

Hours of work

Your working day will be 9am to 5.30pm with an hour for lunch and will be Monday to Friday

Starting rate of pay (hourly)

£4.00 per hour

 Please send your applications to Helen Hardington at [email protected]. If you have any questions about the role, please contact Helen on 01756 700200.